field. QuickBooks will automatically number subsequent journal entries sequentially. Enter a number for your journal entry in the Entry No.Change the Date field, if necessary, in the Make General Journal Entries window. QuickBooks will default to the current date so if you want to post an entry for a previous month or year, be sure to change it so that your entry gets recorded in the proper financial time period.Go to Company > Make General Journal Entries from the menu at the top of the screen.There are a few drawbacks in using this import type: (1) only one date can be used on each Journal Entry, so therefore if multiple months of expenses, a Journal Entry for every month will need to be created and (2) using Journal Entries reduces the availability of reporting options available in QBDT. The Journal Entry would have debits for the amounts paid and a credit to the bank account. This is the least often way used to import expenses into QBDT. This transaction type is most frequently used when the payment of the expense has already occurred.Ī Credit Card Charge is used when a credit card has been used to make the expense purchase.Ī Bill is used when an expense has been incurred and will be paid at a later date.īill Payments are used to pay the existing Bill transactions in QBDT. When creating a Check transaction in QBDT, the bank account balance is being reduced and an expense recorded. Often times, users will have an Excel listing of expenses to import into QBDT but are unsure as to which import type to select.īelow are the different import types to consider selecting and how they work in QBDT. What is the best import type to use to import expenses into QuickBooks Desktop (QBDT)?
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